Implementation Status: Pilot MVP

Overview

This document tracks implementation progress across all three phases required for the 25-user pilot.

Target Platform: Airtable + Retool (no-code pilot) Documentation: Complete Implementation: Ready to execute

Phase Summary

Phase Specs Implementation Artifacts Status
State Authority ✅ Complete ✅ Complete Ready
Weekly Cycle Flow ✅ Complete ✅ Complete Ready
Pilot MVP ✅ Complete ✅ Complete Ready

Phase 1: State Authority

Artifacts Created

Airtable Setup (airtable/SETUP-GUIDE.md):

  • Users table schema
  • Garments table schema
  • Boxes table schema
  • Cycles table schema
  • Events table schema
  • States lookup table
  • ErrorCodes lookup table
  • TransitionRules table

Seed Data (airtable/seed-data/):

  • states.csv - Entity state lookup data
  • error-codes.csv - Error code lookup data
  • transition-rules.csv - State machine rules
  • pilot-users.csv - 5 test users
  • pilot-garments.csv - 50 test garments
  • pilot-boxes.csv - 10 test boxes

Automations (airtable/automations/):

  • log-garment-transition.js - Event logging script
  • enforce-lifecycle-bounds.js - Lifecycle check script

Retool Setup (retool/SETUP-GUIDE.md):

  • GarmentScanner page
  • CycleManager page
  • UserManager page
  • BoxPacker page
  • EventViewer page
  • Dashboard page
  • InspectionStation page

Task Status

Task Range Description Status
T001-T010 Airtable base structure Ready to execute
T011-T021 Automations Ready to execute
T022-T048 Retool pages Ready to execute
T049-T063 Testing & validation Pending setup

Phase 2: Weekly Cycle Flow

Artifacts Created

Airtable Setup (airtable/weekly-cycle-flow/SETUP-GUIDE.md):

  • Configuration table schema
  • SchedulingJobs table schema
  • CommitmentBatches table schema
  • ShipmentBatches table schema
  • ReturnReminders table schema
  • Cycles table enhancements (computed fields)
  • Views for workflow stages

Seed Data (airtable/weekly-cycle-flow/seed-data/):

  • configuration.csv - Timing parameters

Automations (airtable/weekly-cycle-flow/automations/):

  • auto-schedule-cycles.js - Sunday scheduling
  • auto-commit-cycles.js - Daily commitment
  • auto-progress-wear-window.js - Hourly window transitions
  • check-overdue-returns.js - Daily overdue check

Retool Setup (retool/weekly-cycle-flow/SETUP-GUIDE.md):

  • SchedulingMonitor page
  • CommitmentMonitor page
  • FulfillmentQueue page
  • ShipmentDashboard page
  • ReceivingStation page (enhanced)
  • InspectionStation page (enhanced with closeout)
  • ExceptionWorkflow page

Task Status

Task Range Description Status
T101-T110 Orchestration tables Ready to execute
T111-T120 Views Ready to execute
T121-T130 Automations Ready to execute
T131-T165 Retool pages Ready to execute

Phase 3: Pilot MVP

Artifacts Created

Airtable Setup (airtable/pilot-mvp/SETUP-GUIDE.md):

  • FitProfiles table schema
  • CommunicationEvents table schema
  • PilotFeedback table schema
  • Link updates between tables
  • Pilot-specific views

Seed Data (airtable/pilot-mvp/seed-data/):

  • fit-profiles-schema.csv - Schema reference
  • communication-events-schema.csv - Schema reference
  • pilot-feedback-schema.csv - Schema reference

Retool Setup (retool/pilot-mvp/SETUP-GUIDE.md):

  • UserOnboarding page
  • GarmentOnboarding page
  • AllocationWorkbench page
  • PilotDashboard page
  • CommunicationLog page
  • FeedbackCapture page
  • DataExport page
  • Enhanced ExceptionWorkflow

Operational Materials (pilot-ops/):

  • email-templates.md - 6 email templates
  • launch-checklist.md - Pre-launch verification
  • operator-sops.md - Standard operating procedures

Task Status

Task Range Description Status
T201-T210 Pilot tables Ready to execute
T211-T225 Views and links Ready to execute
T226-T230 Pilot automations Ready to execute
T231-T255 Retool pages Ready to execute

Complete File Structure

implementation/
├── IMPLEMENTATION-STATUS.md          # This file
├── airtable/
│   ├── SETUP-GUIDE.md                # State Authority tables
│   ├── seed-data/
│   │   ├── states.csv
│   │   ├── error-codes.csv
│   │   ├── transition-rules.csv
│   │   ├── pilot-users.csv
│   │   ├── pilot-garments.csv
│   │   └── pilot-boxes.csv
│   ├── automations/
│   │   ├── log-garment-transition.js
│   │   └── enforce-lifecycle-bounds.js
│   ├── weekly-cycle-flow/
│   │   ├── SETUP-GUIDE.md            # Orchestration tables
│   │   ├── seed-data/
│   │   │   └── configuration.csv
│   │   └── automations/
│   │       ├── auto-schedule-cycles.js
│   │       ├── auto-commit-cycles.js
│   │       ├── auto-progress-wear-window.js
│   │       └── check-overdue-returns.js
│   └── pilot-mvp/
│       ├── SETUP-GUIDE.md            # Pilot tables
│       └── seed-data/
│           ├── fit-profiles-schema.csv
│           ├── communication-events-schema.csv
│           └── pilot-feedback-schema.csv
├── retool/
│   ├── SETUP-GUIDE.md                # State Authority pages
│   ├── weekly-cycle-flow/
│   │   └── SETUP-GUIDE.md            # Workflow pages
│   └── pilot-mvp/
│       └── SETUP-GUIDE.md            # Pilot pages
└── pilot-ops/
    ├── email-templates.md            # Communication templates
    ├── launch-checklist.md           # Pre-launch verification
    └── operator-sops.md              # Operating procedures

Execution Instructions

Week 1: Foundation (Estimated: 8-12 hours)

  1. Day 1-2: Airtable Setup
    • Follow airtable/SETUP-GUIDE.md (State Authority tables)
    • Import seed data from airtable/seed-data/
    • Test: Create records, verify links
  2. Day 3: Add Weekly Cycle Flow Tables
    • Follow airtable/weekly-cycle-flow/SETUP-GUIDE.md
    • Import configuration seed data
    • Add computed fields to Cycles table
  3. Day 4: Add Pilot Tables
    • Follow airtable/pilot-mvp/SETUP-GUIDE.md
    • Configure links between tables
    • Create views
  4. Day 5: Configure Automations
    • Add scripts from airtable/automations/
    • Add scripts from airtable/weekly-cycle-flow/automations/
    • Test each automation manually

Week 2: Retool Build (Estimated: 12-16 hours)

  1. Day 1-2: Core Retool Pages
    • Follow retool/SETUP-GUIDE.md
    • Build GarmentScanner, BoxPacker, CycleManager, UserManager
  2. Day 3-4: Workflow Pages
    • Follow retool/weekly-cycle-flow/SETUP-GUIDE.md
    • Build FulfillmentQueue, ShipmentDashboard, ReceivingStation
    • Build InspectionStation, ExceptionWorkflow
  3. Day 5: Pilot Pages
    • Follow retool/pilot-mvp/SETUP-GUIDE.md
    • Build UserOnboarding, GarmentOnboarding, AllocationWorkbench
    • Build PilotDashboard, CommunicationLog, DataExport

Week 3: Validation (Estimated: 4-6 hours)

  1. Day 1-2: End-to-End Testing
    • Follow pilot-ops/launch-checklist.md
    • Complete all verification steps
    • Document issues
  2. Day 3: Operator Training
    • Review pilot-ops/operator-sops.md
    • Walk through each SOP
    • Practice workflows
  3. Day 4: Launch Readiness
    • Final checklist review
    • Sign-offs
    • Go/No-Go decision

Tables Summary

Phase Table Purpose
State Authority Users User accounts and state
State Authority Garments Physical inventory
State Authority Boxes Shipping containers
State Authority Cycles Weekly contracts
State Authority Events Audit log
State Authority States State lookup
State Authority ErrorCodes Error lookup
State Authority TransitionRules State machine rules
Weekly Cycle Flow Configuration Timing parameters
Weekly Cycle Flow SchedulingJobs Scheduling audit
Weekly Cycle Flow CommitmentBatches Commitment audit
Weekly Cycle Flow ShipmentBatches Shipment audit
Weekly Cycle Flow ReturnReminders Reminder tracking
Pilot MVP FitProfiles User fit data
Pilot MVP CommunicationEvents Communication log
Pilot MVP PilotFeedback User feedback

Total: 17 tables

Retool Pages Summary

App Page Phase
YFT-AdminConsole Dashboard State Authority
YFT-AdminConsole UserManager State Authority
YFT-AdminConsole CycleManager State Authority
YFT-AdminConsole EventViewer State Authority
YFT-AdminConsole SchedulingMonitor Weekly Cycle Flow
YFT-AdminConsole CommitmentMonitor Weekly Cycle Flow
YFT-AdminConsole ExceptionWorkflow Weekly Cycle Flow
YFT-AdminConsole UserOnboarding Pilot MVP
YFT-AdminConsole AllocationWorkbench Pilot MVP
YFT-AdminConsole PilotDashboard Pilot MVP
YFT-AdminConsole CommunicationLog Pilot MVP
YFT-AdminConsole FeedbackCapture Pilot MVP
YFT-AdminConsole DataExport Pilot MVP
YFT-WarehouseOps GarmentScanner State Authority
YFT-WarehouseOps BoxPacker State Authority
YFT-WarehouseOps InspectionStation State Authority + Weekly Cycle Flow
YFT-WarehouseOps FulfillmentQueue Weekly Cycle Flow
YFT-WarehouseOps ShipmentDashboard Weekly Cycle Flow
YFT-WarehouseOps ReceivingStation Weekly Cycle Flow
YFT-WarehouseOps GarmentOnboarding Pilot MVP

Total: 20 pages

Automations Summary

Automation Trigger Phase
Log Garment Transition Garment state change State Authority
Enforce Lifecycle Bounds Garment received return State Authority
Auto-Schedule Cycles Sunday 6 PM Weekly Cycle Flow
Auto-Commit Cycles Daily 6 AM Weekly Cycle Flow
Auto-Progress Wear Window Hourly Weekly Cycle Flow
Check Overdue Returns Daily 9 AM Weekly Cycle Flow

Total: 6 automations

Legend

  • ✅ Complete - Documentation and artifacts created
  • Ready to execute - Follow setup guides
  • Pending - Waiting on dependencies